Oct 27, 2024
Queer Cultural Center
Finance and Operations Manager
Website
City
San Francisco
State
CA
Job Type
Hybrid
Job Level
Mid-Career, Senior
Function
Finance, Human Resources, Operations
Salary Range
$70K – $90K
Job Description
Queer Cultural Center
Job Description: Finance and Operations Manager
Reports to: Interim Executive Director
Employment Status: Full-time, exempt, salaried employee
Compensation: $72,000 - $75,000 annual salary
Benefits: Full coverage for health, dental, and vision insurance; PTO package including 9 days of sick leave, 12 days of paid vacation, 11 paid holidays, and 5 days of bereavement leave per year. Eligible for 401k retirement plan with 3% employer contribution after 3 months. Flexible work hours.
$1k/year to use for professional development.
Location: QCC is based in San Francisco, CA. Staff work a combination of remote and in-person hours.
About Queer Cultural Center
Queer Cultural Center (QCC) promotes social justice and the artistic and financial development of queer art and culture. We steward artists whose programs nourish, connect, and mobilize trans & queer communities in the San Francisco Bay Area. QCC’s services for artists include fiscal sponsorship and hands-on training with financial literacy, fundraising, and capacity building. Since our founding in 1993, QCC has served an estimated 125,000 LGBTQIA2S+ San Franciscans and the 350,000 LGBTQIA2S+ residents of the greater regional SF Bay Area. We’ve curated 27 consecutive month-long National Queer Arts Festivals (NQAF) featuring work from more than 2,500 LGBTQIA2S+ artists. QCC’s artist services has supported over 50 Bay Area LGBTQIA2S+ artists and arts organizations to secure over $10 million in programmatic and general operating funds.
Position Summary
The Finance and Operations Manager is a central role in ensuring the financial health and operational efficiency of Queer Cultural Center. This position requires a strong foundation in spreadsheet use, financial management, and operational coordination. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and
problem-solving skills.
Job Responsibilities
Finance (50%)
Accounts Payable
Use spreadsheet-based tracking system to prepare incoming invoices for ED review and approval for weekly AP cycle for QCC and 12 Fiscally Sponsored Projects (FSPs)
Communicate day-to-day financial transactions with project directors from FSPs regarding availability of funds and status of their payment requests
Accounts Receivable
Prepare outgoing invoices for ED review and approval for monthly government reimbursement grants and as-needed for other payments, for QCC and FSPs
Submit outgoing invoices to customers after approval by QCC and FSPs
Deposits
Use QCC’s mobile check scanner and CheckExpress system to deposit physical check payments for QCC and FSPs
Log records of each deposit in spreadsheet-based tracking system
Payroll
Prepare payroll every two weeks via online payment system (Gusto) for QCC’s 4 full-time employees and up to 4 seasonal part-time employees
Monthly Close
Ensure that all revenue and expense transactions have complete and accurate information for descriptions, coding (account, class, and fund), and dates (accrual method) in spreadsheet-based Income Log and Expense Log, for QCC and FSPs
Upload PDF or JPG copies of all invoices, payment receipts, and check copies to the appropriate location in QCC’s file system (Google Drive) with complete and accurate file names, for QCC and FSPs
Link all invoices, payment receipts, deposit receipts, and check copies to appropriate lines in Income Log and Expense Log, for QCC and FSPs
Upload monthly CSV of expense transactions to QuickBooks Online
Annual Audit
Keep accurate and complete records of transactions year-round
During annual audit, coordinate with Executive Director and accountant to prepare and pull files for fieldwork
Organizational and Department Budgets
Support staff members with budget and spending-related questions
Operations (40%)
Information & Communication Technology
Act as the central coordinator on staff for QCC’s information systems, including Google Drive, ClickUp, OnePassword, and CRM database (Salesforce)
Support staff to learn how to use the systems effectively and efficiently
Coordinate with information systems & CRM database consultants during CRM needs assessment, design, testing, and rollout process
Travel in person a minimum of once per week to collect mail from QCC’s PO Box in San Francisco
Send correspondence and checks
Legal &Compliance
Support Interim Executive Director with routine administrative compliance tasks such as requesting event insurance certificates from our broker, uploading copies of files to regulatory agencies
Coordination (10%)
Meet with Interim Executive Director weekly for supervision meetings to coordinate on priorities for the week
Participate in weekly Staff Meetings for discussion, planning, decision making, and evaluation of organization-wide efforts
Meet with finance team weekly to coordinate on outstanding tasks and problem-solving
Qualifications
1+ years of experience in nonprofit finance or operations
5+ years of experience in the workforce overall
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Proficiency with Google Sheets and Microsoft Excel
Experience with data entry in spreadsheets and databases
Enthusiasm for day-to-day problem-solving
How to Apply
To apply, please prepare a cover letter, resume, and contact information for 3 references. Then, submit your application materials and responses to the application questions via our hiring website. We will not review applications submitted any other way. Applications due by November 3, 2024.
Equal Employment Opportunity
Queer Cultural Center values a diverse workplace and strongly encourages women, people of color, LGBTQ2S+ individuals, and people with disabilities to apply.
QCC is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.
How to Apply
NPO Analysis
990 #1
990 #2
990 #3
Additional Info